South Korea Summit

1. Intro: What is Google Apps Admin?
   1. What does it mean to be an administrator
   2. What can you do that other users can’t do
2. How to access, navigate and customize the admin control panel
   1. The 3 ways to access the admin control panel
   2. Getting around the menus (explain there is multiple ways to do the same task in Admin)
   3. Customizing the admin home screen
3. Users
   1. Create multiple users from a spreadsheet
   2. Create a user manually
   3. Suspend a user
   4. Transfer docs from a user
   5. Sub organizations
      1. Create sub orgs for teachers and students
      2. create sub sub orgs for year started (cohort)
      3. Move student to a different sub org
4. Google Apps
   1. Settings for email
      1. Set up Labs
      2. Enable offline gmail
      3. Set up filtering on ‘Objectionable content’ keywords
      4. Blocking email for a younger student sub org
   2. Settings for calendar
      1. Enable Calendar labs
      2. Creating a resource calendar
   3. Settings for Drive
      1. Internal or external sharing
      2. Offline Drive
   4. Settings for Classroom
      1. Managing the verified teacher list
   5. Settings for Sites
      
      1. Internal or external sharing
   6. Turning off apps off for a sub org

• What does it mean to be a Google school?

  • We start from the basics and take a high level look at what it means to be a Google school

  • We explain how Google Apps for Education works, what Apps are included in the ‘core suite’ and what other ‘non core’ Google Apps you can use

  • We cover a lot of basic stuff to be sure all attendees are starting from the same level such as: Do you need a Google Server? Can you use Google in your school if you are running on a MS base? Do all students need an account on your domain? Can one teacher run Google Classroom if we are not a Google School? etc. etc.

• How can Google help me and our leadership team in our jobs?

  • This is where we get into Forms, shared Docs, research, etc. We focus in on the best practices for using Google Drive and Docs specifically for school management with specific examples of using forms, spreadsheets and more

  • We also look at using Google tools for:

    • Leadership teams

    • Accreditation (for example by CIS WASC and NEASC which is something schools go through every 5 and 10 years and with Google Apps this process has become much more efficient and effective)

    • Work flows, meeting minutes

    • Structure and Google Drive folder expectations and protocols

1. More Google Apps
   1. Settings for Google+
      1. Turn off for sub orgs with under 13’s
      2. Overriding birth date settings where entered incorrectly and locked by student
   2. Settings for Chrome browser
      1. Setting the homepage
2. Groups
   1. Differences between Groups and sub orgs
   2. Managing classes through groups
   3. Using Groups for projects, clubs and mailing lists
   4. Groups roles and permissions
3. Reports
   1. Navigating the reports menu
   2. Set up alerts for suspicious activity
4. Mobile Admin App for Android and iPhone
   1. Create a user from the mobile app
5. Preparation for the afternoon certification sessions

Future Ready Schools now includes over 2,000 districts and 16 million students. It is designed to maximize digital learning opportunities and help school districts move quickly toward preparing students for success in college, a career, and citizenship. In this session we will look at the FRS dashboard and the powerful tools that help us lead in 7 areas:

• Curriculum, Instruction, and Assessment

• Use of Time

• Technology, Networks, and Hardware

• Data and Privacy

• Community Partnerships

• Professional Learning

• Budget and Resources

Future Ready Schools” movement, which is free to all schools in the US.  Future Ready Schools now includes over 2,000 districts and 16 million students.  We will look at the dashboard and powerful tools that helps us lead in 7 areas:

• Curriculum, Instruction, and Assessment

• Use of Time

• Technology, Networks, and Hardware

• Data and Privacy

• Community Partnerships

• Professional Learning

• Budget and Resources

• Useful Chrome Extension
• Useful 'Lab' or Add On
• Unique uses for apps like Draw or Sheet

• Best Practice Initial settings         

  • OU structure        

  • apps to enable       

  • Groups       

  • 2 factor authentication for admins

• Setting up multiple Domains

• Adding a second domain

• Difference between domain aliases and secondary domains

• Creating resource calendars for Laptop carts, rooms and other physical resources and sharing with teachers

YouTube allows billions of people to discover, create, and share originally created videos. YouTube provides a forum for people to connect, inform and inspire others across the globe and acts as a platform for content creators, teachers and advertisers.

As an educator, whether you are considering using videos in your lesson plans, adding historical videos into your social science class, or conducting a video field trip of ancient Roman ruins, YouTube is a great tool for better teaching and learning.

• ​​Device management in schools.

  • Managing Chrome browser overview.

  • Managing Chromebooks overview

• Google Admin Mobile App in more detail

• Google Apps Vault

• Third party admin tools and their use in education

  • Overview of how tools work and how to install Apps to your domain to the Google Apps Marketplace

  • General Audit Tool for Audit

    • Discovery

    • Exposure

  • UnDelete                                                              

  • Dito GAM

    • Basic setup

    • Authorising

    • Basic commands on individual users

    • Batch commands - working with .csv files

    • Creating and updating groups, users, Drive files

    • Auditing Google Apps

Lee is the head presenter of Google Demo Slams, which is a live stream aired every month.

The Demo Slam sessions are a group of educators from around the world who get together once a month and compete against each other by demo slamming a Google Educational Product.  

Chrome extensions and Drive Apps are key functions for making your work life productive and for getting students to create work which would not be possible without this kind of technology.This workshop will look at many different extensions and apps which you probably thought did not exist within the Google Apps range. It will cover things like screenshots, making ebooks, time savers, monitoring students work and giving feedback to students.